Things to Consider When Planning an Event

Below is a general list of questions to keep in mind when planning your event.

Who?

• Who will be invited: friends, family, co-workers, church or social group, neighborhood, town, etc.?
• Is the event targeted for children, adults, or both?
• Once you have identified your target audience, compile a guest list.

What?

• What is the goal (besides having fun and supporting those less fortunate):
• To raise money? Introduce friends to The Home? Collect toys or books?
• What type of event is it (i.e. party, tournament, etc)? (see Event Ideas)
• What is your budget?
• How will you generate revenue: tickets, registration fee, donation to participate? 
• Make a list of all expenses - always try to minimize these (see Sample Event Budget)
• Will there be entertainment (band, games, music, activities, etc.)?
• What is the schedule of activities for the event?

When?

• When would you like the event to take place? (Create back up plan in case of rain or other outside influence)
• When should you schedule entertainment/services?
• When should you prepare an email or printed invitation and when should the invitation be sent?
• When should you get supplies?

See Sample Schedule of Events for help with creating a timeline.

Where?

• Where will the event take place?
• At your home?
• At a restaurant or other venue?
• At a community center?
• Are there any permits or permissions required to use the venue?
• Does the location supply the equipment you need or will you need to rent anything?

How?

• How will food be prepared and set up? Does it need to be picked up or delivered?
• How do you want the venue to be organized (registration or greeting area, tables for eating, dance floor, etc.)?
• Do you need to create an event committee or recruit volunteers to help before or at the event?